Give Scouts more power! (safely)

Our Scout group uses Online Scout Manager to manage all our group’s data, risks, programme management, equipment, finances and more. A small part of this is the Parent Portal, which gives Scouts, parents and carers special access to their own data and what we’re planning.

One of the great features of Parent Portal is how it can be used by Scouts to progress towards their Scouting goals outside of our meetings, check what’s coming up, sign up for events and contact their Leaders. All this within a safe area, which is compliant to our data-protection policy and is managed by trained Leaders in Safeguarding and Data Protection.

Create a Member’s Login

Parents and carers can login with any email address which we already have on our records and can broadly follow the steps below to create their own login. Assuming parents and carers have their own login already, they can choose to give access to their own Scout.

Control of access is simple. When you log in to Parent Portal, click the Personal Details link on the left menu and click Edit in the Member panel.

This will pop up a brief form. You can enter the Scout’s personal email address into either the Email 1 or Email 2 fields and click Save to apply the change. You may also want to update their address information here, too.

That’s it! If the Scout logs in using this email address, they will be given a special and safe “Member’s Login”. We’ll know it’s actually them (and not their parent/carer we’re talking to) and can build on what we’ve already discussed in previous events and meetings.

Logging in

In order to access their safe and secure account, Scouts need to create a login for it.

On the Parent Portal login page, click Create Account:

This will ask them to enter their email address and prove they’re human by ticking a box. Make sure the same email address is entered here as that entered for the Member above.

After clicking Next, a unique code will be sent to the email address.

Enter this code in the Code field and click Next:

Having confirmed this code (which confirms you have access to the email account) you choose a new password and enter your name:

One the form is completed, you’ll be logged in to Parent Portal.

Use the email address and password the next time you need to log in.

If you have any problems with this process, please get in touch with your Leaders who will be happy to help.